Northfield Pickleball Association: Bylaws

Article I: General

Section A: Name of the association shall be: Northfield Pickleball Association.

Section B: Purpose of the Association: The purpose of the association is to promote the sport of pickleball in Northfield and the surrounding community by working to improve the city’s pickleball facilities and to enhance opportunities to learn and play the game.

Article II: Membership

Section A: Membership shall be open to all members of the community interested in participating in the playing and promotion of the sport of pickleball. 

Section B: There shall be no preconditions to membership and no requirement shall be made to join any other organization.

Section C: Association dues: There are no regularly scheduled dues requirements.  Members may be solicited to financially support specific objectives endorsed by the Northfield Pickleball Association. Such donations are at the discretion of individual members.

Article III: Board of Directors

Section A: The Board of Directors shall consist of no fewer than five (5) and no more than nine (9) directors. The total number of directors serving at any time shall be an odd number to ensure the ability to resolve voting matters without a tie. The officers of the Association shall include a President, Treasurer and Secretary, who shall be members of the Board. The Board shall have responsibility for the overall operation and governance of the Association. Board membership shall be open to any member of the Association.

Section B: Election of Directors: All directors shall be elected by a majority vote of members present at an annual membership meeting.  Directors serve without compensation. 

Section C:  Term of Office:  Directors shall serve a one year term.  If a vacancy occurs during a director's term, the President is empowered to appoint a director to complete that term.

Section D: Duties and Responsibilities:

President: Shall preside at all meetings of the Board and membership, call meetings, set agendas in coordination with the Executive Committee, and carry out the directions and policies established by the Board. The President may appoint committees for specific purposes, subject to Board oversight. Such committees may include non-Board members of the Association.

Treasurer: Shall oversee the financial affairs of the Association, including monitoring the budget, bank accounts, and financial reports and supports the President and leads in their absence. The Treasurer shall work in coordination with any third-party agencies or service providers entrusted with the collection, management, or disbursement of funds and shall report regularly to the Board on the financial condition of the Association.

Secretary: Shall keep accurate minutes of all properly called meetings of the Board and membership and ensure that records of the Association are properly maintained. The Secretary shall be responsible for meeting notices, maintaining current governing documents, and ensuring compliance with reporting or record-keeping requirements as directed by the Board.

Article IV Meetings

Section A: Annual Meeting. An annual general membership meeting shall be held once per year at a time and place to be determined by the Board.  The President shall preside at such meetings.  All pertinent business of the Association may be discussed.

Section B: Meetings of the Board.  The President may call meetings of the Board at any time giving notice orally, in writing, or electronically (email).  The date, time, and place may be determined by the President.  A majority  of the members of the five Board members (3) will allow business to proceed.

Section C: Committees:  The President, with the concurrence of the Board, may establish committee(s) as needed to further the objectives of the Association.  Committee members may be drawn for the members of the Association.

Section D: Executive Committee: The three officers (President. Vice President, and Secretary/Treasurer) serve as members of the Executive Committee. Except for the power to amend the bylaws, the Executive Committee shall have all the powers and authority of the Board of Directors in the intervals between formal Board meetings. 

Article V Financial

Section A: Financial records shall be maintained by the Treasurer. The Treasurer shall coordinate funds necessary for the operation of the Association with any third party agency approved by the Board.

Section B:  All finances, either revenue generated or disbursement shall be approved by the Board.

Article VI Amendments

Section A: Any member in good standing may propose an amendment to the bylaws.  The proposed amendment shall be presented to the Board, in writing, a minimum of two weeks prior to the annual meeting.  The notice of the annual meeting shall contain the nature of the proposed amendment.  

Section B: A two-thirds vote of the membership present at the meeting shall be required to adopt any amendment to the bylaws.

Article VII: Dissolution of the Association

Section A:  In the event of the dissolution of the Association, all remaining monies shall be distributed to Northfield Shares.

Section B: In the event of the dissolution of the Association, all remaining tangible items (e.g. paddles, balls, etc.) shall be distributed to Northfield School District’s Community Education Program.